Rules of Procedure for the Board of Directors 

of Hainan International Arbitration Court (HIAC)

(Revised at the Second Meeting of the Second Board of Directors of HIAC on February 6, 2026)

Article 1

These Rules are formulated in accordance with the "Articles of Association of HIAC" for the purpose of ensuring the scientific and democratic decision-making of the Board of Directors of HIAC and to standardize its procedures.

Article 2

Board Meetings shall be convened irregularly as needed, with at least two meetings held each year.

The Chairman of the Board may convene a meeting of the Board of Directors in light of work requirements or upon the written proposal of no fewer than three board members.

Article 3

Board Meetings shall be convened and presided over by the Chairman of the Board, who may entrust the Vice Chairman to convene and preside over the meetings on his behalf; in the absence of a Vice Chairman, one board member may be entrusted to convene and preside over the meetings.

Article 4

A meeting of the Board of Directors may be held only if more than two-thirds of the board members are present.

Board Meetings shall be held at the location of HIAC or other appropriate places, and may be conducted through effective means such as video conferencing when necessary.

Article 5

The following matters shall be submitted to the meeting of the Board of Directors for deliberation:

1.Formulation and revision of the Articles of Association, Rules of Procedure for the Board of Directors, Arbitration Rules, Mediation Rules and other forms of dispute resolution rules;

2.Appointment of the President and Vice Presidents of the HIAC;

3.The establishment, modification and revocation of special or professional committees, and the appointment of committee members;

4.Establishment of the Panel of Arbitrators, appointment and dismissal of arbitrators and other dispute resolution experts;

5.Annual work report, financial budget and financial report of the HIAC;

6.Plans for the establishment and modification of internal and branch institutions, as well as the staffing scale;

7.Formulation of important rules and systems, including but not limited to the arbitrator remuneration system, and the employment management and salary system for staff of the executive body;

8.Other duties stipulated in the Articles of Association.

Article 6

The Board of Directors may, in light of work needs, appoint one or two Secretaries of the Board of Directors, who shall be responsible for liaison with board members, meeting preparation, meeting minutes, document preservation and other matters to assist board members in performing their duties.

Article 7

Materials for Board Meetings shall be sent to all board members through effective means five days prior to the convening of the meeting.

Article 8

Board members shall attend Board Meetings in person or through effective means such as video conferencing. If a board member is unable to attend a meeting, he/she may submit written opinions or entrust another board member attending the meeting in writing to express opinions or exercise voting rights on his behalf.

If a board member fails to attend the meeting and neither submits written opinions nor entrusts another board member to express opinions or exercise voting rights on his behalf, he shall be deemed to have waived his voting rights at that meeting.

Article 9

Persons attending the meeting of the Board of Directors as non-voting participants shall be determined by the moderator of the meeting.

Article 10

For voting on relevant matters at a meeting of the Board of Directors, the voting method determined by the host of the meeting shall be adopted. A resolution shall be adopted only if it is approved by more than two-thirds of the board members present at the meeting; the formulation and revision of the Articles of Association shall be adopted only if it is approved by more than three-fourths of all board members.

Article 11

Minutes of Board Meetings shall be kept. For matters resolved at the meeting, meeting summaries shall be kept, which shall be issued after being reviewed and signed by the host of the meeting.

Article 12

The Board of Directors is empowered to supervise the executive body in the implementation of matters resolved at the meeting.

Article 13

The power of interpretation of these Rules shall belong to the Board of Directors. These Rules shall come into force on the date of their adoption.